Assistive Technology and Equipment Management Policy Template

Governs the procurement, maintenance, and safe use of clinical and assistive equipment including mobility aids, pressure care devices, monitoring technology, and loan equipment.

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Assistive Technology and Equipment Management Policy Template

A structured policy framework for managing the full lifecycle of clinical and assistive equipment in residential aged care — from procurement to decommissioning.

Overview

Residential aged care facilities rely on a wide range of assistive technology and clinical equipment to support resident independence, safety, and health outcomes. Equipment failures, inadequate maintenance, and inappropriate use all pose direct risks to residents and staff. This policy template establishes governance over equipment procurement, maintenance scheduling, staff training, and the management of resident-owned and loan equipment.

What This Policy Covers

Equipment categories: mobility aids, pressure care, hoists, monitoring devices, communication technology
Procurement and needs assessment processes
Equipment register maintenance and asset tagging
Scheduled inspection and maintenance protocols
Staff training on safe equipment use
Management of resident-owned assistive technology
Loan equipment management and infection control
Decommissioning and disposal of faulty equipment
NDIS-funded equipment interface (where applicable)
Incident reporting for equipment failures

Compliance Alignment

Aged Care Quality Standard 3 – Clinical Care
Aged Care Quality Standard 6 – Physical Environment
Therapeutic Goods Act 1989 (for regulated medical devices)
AS/NZS 3551 – Management programs for medical equipment
Work Health and Safety Act 2011

Why This Policy Matters

Equipment-related incidents — including hoist failures, pressure mattress malfunctions, and monitoring device errors — are a recurring theme in ACQSC non-compliance findings and SIRS reports. A documented equipment management policy demonstrates proactive governance and reduces both clinical risk and regulatory exposure.

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