Assistive Technology and Equipment Management Policy Template
A structured policy framework for managing the full lifecycle of clinical and assistive equipment in residential aged care — from procurement to decommissioning.
Overview
Residential aged care facilities rely on a wide range of assistive technology and clinical equipment to support resident independence, safety, and health outcomes. Equipment failures, inadequate maintenance, and inappropriate use all pose direct risks to residents and staff. This policy template establishes governance over equipment procurement, maintenance scheduling, staff training, and the management of resident-owned and loan equipment.
What This Policy Covers
- Equipment categories: mobility aids, pressure care, hoists, monitoring devices, communication technology
- Procurement and needs assessment processes
- Equipment register maintenance and asset tagging
- Scheduled inspection and maintenance protocols
- Staff training on safe equipment use
- Management of resident-owned assistive technology
- Loan equipment management and infection control
- Decommissioning and disposal of faulty equipment
- NDIS-funded equipment interface (where applicable)
- Incident reporting for equipment failures
Compliance Alignment
- Aged Care Quality Standard 3 – Clinical Care
- Aged Care Quality Standard 6 – Physical Environment
- Therapeutic Goods Act 1989 (for regulated medical devices)
- AS/NZS 3551 – Management programs for medical equipment
- Work Health and Safety Act 2011
Why This Policy Matters
Equipment-related incidents — including hoist failures, pressure mattress malfunctions, and monitoring device errors — are a recurring theme in ACQSC non-compliance findings and SIRS reports. A documented equipment management policy demonstrates proactive governance and reduces both clinical risk and regulatory exposure.
